FAQ

The 2024 Tribal EPA & U.S. EPA Region 9 Conference is co-hosted by the Viejas Band of Kumeyaay Indians and the U.S. Environmental Protection Agency.

The hybrid Tribal EPA & U.S. EPA Region 9 Conference is being held from October 22-24, 2024.

The Conference is being held at the Hayes Mansion, Curio Collection by Hilton in San Jose California, and online through Accelevents, a hybrid virtual conferencing platform.

Yes. The hybrid Conference is combining an in-person and virtual (online) experience. All sessions will be live-streamed through the Accelevents hybrid platform.

A hybrid conference is a conference that combines an in-person component with a virtual (online) experience. Registrants will be able to attend the conference in person or through our online platform Accelevents.

Accelevents is an all-in-one virtual (online) and hybrid events platform.

No, you do not have to work for a Tribe or the U.S. EPA to attend.

The agenda will be available on the Tribal EPA & U.S. EPA Region 9 Conference Agenda page.

2024 Tribal EPA & U.S. EPA Region 9 Conference In-Person Registration Fees:

Virtual (online only): $100
Early Bird (March 1, 2024 – July 31, 2024): $300
Regular (August 1, 2024 – October 20, 2024): $350
On-Site (October 21, 2024 – October 24, 2024): $400

Online Registration Refunds:
NO REFUNDS will be made for online-only registrations.

In Person Registration Refunds:

Refund request received:

– by August 31, 2023: 100% refund of the registration price, minus a 10% processing fee.
– between September 1 and September 30, 2023: 50% refund of the registration price, minus a 10% processing fee.
– after October 1, 2023: 0% refund of the registration price. (NO REFUNDS will be issued.)

There is no deadline for registration, but registration fees will increase as we get closer to the conference date.

Yes, we will have on-site registration.

We accept all major credit cards or payments by check.

We prefer payment by credit card at the time of registration, but you will also be able to pay by check after you register.

Payment by credit card is made online as part of the registration process. Payments by check should be made out to “Viejas Band of Kumeyaay Indians” and sent to:

Viejas Environmental Department
1 Viejas Grade Road
Alpine, CA 91901

You may submit your proposal using the online submission form.

The deadline for submissions is August 16, 2024.

We will announce which submissions have been selected by September 13, 2024.

Your presentation materials will be uploaded to the Accelevents virtual event platform, which will be accessible to all conference registrants. We will send upload instructions when we notify you that your session has been accepted.

Yes. Presenters who do not work for a Tribe or for U.S. EPA may partner with someone who does to submit a session proposal.

Due to technical limitations, we will not be offering remote presentations this year. All presenters must attend the conference in person.

You may nominate a person or organization using the online form.

Nominations are due by August 31, 2024.

Nominees must work for a Tribe or Tribal organization within Region 9 (Arizona, California, and Nevada).

You can read Conner’s Byestewa, Jr.’s bio to learn more.

Please visit the Hayes Mansion San Jose website.

Make reservations through our dedicated room reservations page.

To receive the room block rate, reservations must be made no later than October 4, 2024.

Rooms at the Hayes Mansion are $245 per night under the Tribal EPA & U.S. EPA Region 9 Conference room block.

The nearest airport is the San José Mineta International Airport.

Attendees are responsible for their own transportation to and from the airport. You can use a ride-sharing service such as Uber, Lyft or Sidecar. If you would like to coordinate with other attendees who may be arriving and departing at similar times, please utilize the Arrival and Departure workbooks on the Travel Page.

In October the temperature ranges from an average high of 76° (24°C) to an average low of 53° (11°C). Please plan accordingly.

Please check the latest National Weather Service weather forecasts and CalTrans I-87 road conditions. 

We strongly encourage everyone attending the conference to get vaccinated against COVID-19, but we will not require proof of vaccination to attend.

We will be following health regulations that may be put in place, including up to the time of the event. 

We will have hand sanitizer available throughout the conference venue, including in each breakout room.

We strongly encourage everyone to get vaccinated against COVID-19, but we will not be requiring proof of vaccination to attend.